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HOA Dues Collections

Because effective HOA dues collection is the only way an association can survive, we have a comprehensive department dedicated to the collection of the dues. We have a step by step process that includes letters, preparation of liens, reporting the debt to the credit bureaus and transferring the accounts to the attorneys as a last resort. We review the accounts on a monthly basis to ensure that all accounts are being handled in a timely manner.

Every association depends upon its assessments to operate the association as well as to reinvest in the community. The collection of the assessments is a priority for a stable association. Liberty uses the following policy in collecting assessments. Collections policies may vary depending on the association. This is a standard policy most of our communities and homeowners use and benefit from, on both side.

30 days past due 

  • Friendly letter reminding of the debt (Letter #1)

 

60 days past due 

  • Harsh letter reminding of the debt and pending filing of lien and continuation of collection efforts, including notice of intent to file lien
  • Calls and or emails regarding debt may be sent

 

90 days past due

  • Notice of lien sent certified and regular mail to homeowner for HOA dues
  • Calls and or emails regarding debt may be sent

 

120 days past due

  • Reporting of debt to collection agency and credit bureau for HOA dues
  • Notice of lien
  • Calls and or emails regarding debt may be sent

 

150 days past due 

  • Turn over debt to attorney to begin legal action (lawsuit)
  • Review accounts monthly
  • Comprehensive progressive collections process
  • Prepare collection documents, including deed searches, skip tracing and lien documentation
  • Report and update account balances to credit bureaus
  • Hold attorneys accountable for delinquent homeowners turned over for attorney collections
  • Board Members can view real time, updated information regarding any delinquent homeowner and their collection status

  • Accurately maintain all books and records in accordance with generally acceptable accounting principles and provide reports of financials, violations, and HOA information to the Board as needed
  • Billing each member, including all additional charges
  • Using our best effort to collect assessments through billing, notices, follow up phone calls and working with attorney with collections and court action if needed

Our Affiliations

Community Associations Institute All Property Featured Manager HOAM-Badge
Liberty Community Management, Inc., Property Management, Loganville, GA

HOA Horror Stories

HOA Litigation Is No Fun- Is it avoidable?
Sep 05, 2013
Liberty Community Management, Inc., Property Management, Loganville, GA
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